857 - Shipment and Billing Notice

FUNCTIONAL GROUP=BS

This X12 Transaction Set contains the format and establishes the data contents of the Shipment and Billing Notice Transaction Set (857) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set provides the recipient of a shipment with data for both receipt planning and payment generation.

EDI and telecommunications technologies suggest efficiencies in the way business data is processed. For example, the sender of a shipment may send the recipient's receiving function a Ship Notice/Manifest (856), and the payables function an Invoice (810), even though the contents of these two documents may be largely redundant. In certain business environments, the Shipment and Billing Notice permits the consolidation of these two documents into one.

Specifically, this transaction set is appropriate where the shipment data, when it includes terms and item prices, can be used both to plan receipts and to generate payment. In this environment, the exact prices for the items shipped may not be known in advance by both parties. This transaction set is not appropriate in so-called Evaluated Receipts Settlement (ERS) environments, in which the exact prices for the items shipped have been agreed upon by, and are known to, both parties in advance.

This transaction set is not to be used to replace the Ship Notice/Manifest (856) or Invoice (810) individually, but only to replace both, together. For example, do not use this transaction set in place of a Ship Notice/Manifest while continuing to send either paper or electronic invoice.

SCHEMA

ST

Segment	Name	Position
ST	Transaction Set Header	0100
BHT	Beginning of Hierarchical Transaction	0200

HL

Segment	Name	Position
HL	Hierarchical Level	0300

BS1

Segment	Name	Position
G05	Total Shipment Information	0400
TD1	Carrier Details (Quantity and Weight)	0500
TD3	Carrier Details (Equipment)	0600
TD4	Carrier Details (Special Handling, or Hazardous Materials, or Both)	0700
TD5	Carrier Details (Routing Sequence/Transit Time)	0800
FOB	F.O.B Related Instructions	0900
DTM	Date/Time Reference	1000
N9	Extended Reference Information	1100
PER	Administrative Communications Contact	1200
CUR	Currency	1300

N1

Segment	Name	Position
N1	Party Identification	1400
N2	Additional Name Information	1500
N3	Party Location	1600
N4	Geographic Location	1700

LM

Segment	Name	Position
LM	Code Source Information	1750
LQ	Industry Code Identification	1760

BS2

Segment	Name	Position
TDS	Total Monetary Value Summary	1800
PRF	Purchase Order Reference	1900
N9	Extended Reference Information	2000
DTM	Date/Time Reference	2100
ITD	Terms of Sale/Deferred Terms of Sale	2200
TXI	Tax Information	2300
SN1	Item Detail (Shipment)	2350
ISS	Invoice Shipment Summary	2370

SAC

Segment	Name	Position
SAC	Services, Promotion, Allowance, or Charge Information	2400
TXI	Tax Information	2500

N1

Segment	Name	Position
N1	Party Identification	2600
N2	Additional Name Information	2700
N3	Party Location	2800
N4	Geographic Location	2900

FA1

Segment	Name	Position
FA1	Type of Financial Accounting Data	2940
FA2	Accounting Data	2950

BS3

Segment	Name	Position
PAL	Pallet Type and Load Characteristics	3000
SN1	Item Detail (Shipment)	3050
MAN	Marks and Numbers Information	3100

BS4

Segment	Name	Position
LX	Transaction Set Line Number	3200
N9	Extended Reference Information	3250
SN1	Item Detail (Shipment)	3280
PO4	Item Physical Details	3300
MEA	Measurements	3400
PKG	Marking, Packaging, Loading	3500
MAN	Marks and Numbers Information	3600

BS5

Segment	Name	Position
IT1	Baseline Item Data (Invoice)	3700
IT3	Additional Item Data	3800
PO4	Item Physical Details	3900
TD4	Carrier Details (Special Handling, or Hazardous Materials, or Both)	3950
TC2	Commodity	4000
TXI	Tax Information	4100
CTP	Pricing Information	4200
N9	Extended Reference Information	4300
MEA	Measurements	4400
DTM	Date/Time Reference	4450
ITD	Terms of Sale/Deferred Terms of Sale	4460

PID

Segment	Name	Position
PID	Product/Item Description	4500
MEA	Measurements	4600

SLN

Segment	Name	Position
SLN	Subline Item Detail	4700
PID	Product/Item Description	4800

SAC

Segment	Name	Position
SAC	Services, Promotion, Allowance, or Charge Information	4900
TXI	Tax Information	5000

LM

Segment	Name	Position
LM	Code Source Information	5050
LQ	Industry Code Identification	5060

FA1

Segment	Name	Position
FA1	Type of Financial Accounting Data	5070
FA2	Accounting Data	5080
SE	Transaction Set Trailer	5100

COMMENTS

Notes
1/0200	BHT01, Hierarchical Structure Code, may only contain the code values 0001, 0002, and 0003.
1/0200	When BHT01, the Hierarchical Structure Code, contains a value of 0001, the levels of the transaction set are Shipment, Order, Tare (pallet), Pack (carton), Subpack, and Item. The levels, when used, must always appear (in the transmission) in the above order, e.g., the tare level cannot be subordinate to the item level; however, the pack level may be omitted.
1/0200	When BHT01, the Hierarchical Structure Code, contains a value of 0002, the levels of the transaction set are Shipment, Order, Item, Tare (pallet), Pack (carton), and Subpack. The levels, when used, must always appear (in the transmission) in the above order, e.g., the tare level cannot be subordinate to the pack level; however, the tare level may be omitted.
1/0200	When BHT01, Hierarchical Structure Code, contains a value of 0003, the levels of the transaction set are Shipment, Tare (pallet), Pack (carton), Subpack, Order and Item. The levels, when used, must always appear ( in the transaction set) in the above order, e.g., the pack level can not be subordinate to the order level, however the pack level may be omitted.
1/0200	BHT03 and BHT04 are mandatory.
1/0300	HL01 (Hierarchical ID Number) will be assigned sequentially within the hierarchy starting with one and incremented by one for each HL segment.
1/0300	HL02 (Hierarchical Parent ID) will have the value of 0 when used at the Shipment Level.
1/0300	HL03 (Hierarchical Level Code) may only contain the codes: S (Shipment Level), O (Order Level), T (Tare Level), P (Pack Level), Q (Subpack Level), and I (Item Level).
1/0400	The BS1 loop may only be used at the Shipment Level.
1/0400	The transaction set shall contain one and only one occurrence of the BS1 loop, Shipment level.
1/1800	The BS2 loop may only be used at the Order Level.
1/1800	The Transaction Set shall contain at least one occurrence of the BS2 loop, Order Level.
1/3000	The BS3 loop may only be used at the Tare (pallet) Level.
1/3200	The BS4 loop may only be used at the Pack (carton) and Subpack Levels. The Subpack Level may only be used in conjunction with the Pack Level.
1/3200	LX01 (Assigned Number) will be sequentially assigned starting with one and incremented by one for each LX segment.
1/3200	The LX segment is used to bound the segments for the Pack and Subpack Levels to allow all segments within the loop to be optional. It has no relevance to the application data being sent.
1/3700	The BS5 loop may only be used at the Item Level.
1/3700	There shall be at least one occurrence of the BS5 loop, Item Level within each Order Level.
Comments
1/0100	The structure of this transaction set is one shipment of one or more orders.
1/0100	This transaction set is used to convey information that is normally found on a shipping/receiving document and a invoice, in a paper environment. In most cases prices are excluded from the receiving documents. Care should be exercised to keep this information from the receiving area if it is the current practice to exclude such information. It may be prudent to consult an auditor or legal representative if there is any question.

rev 11/12/2024