140 - Product Registration

FUNCTIONAL GROUP=WA

This X12 Transaction Set contains the format and establishes the data contents of the Product Registration Transaction Set (140) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set can be used to specify the manufacturer, seller, secondary warranter, and purchaser or lessee of the product. It can specify the date the product was sold, delivered, and placed in service as well as identify the product model and serial numbers. It can specify the class of service expected from this individual sale, for example: industrial, commercial, or household. This registration information can be used to divide sales commissions among sales associates or attribute license fees to the proper manufacturer. It can be used to submit many product registrations at one time to one receiving organization.

SCHEMA

ST

Segment	Name	Position
ST	Transaction Set Header	0100
BGN	Beginning Segment	0200
N9	Extended Reference Information	0300

N1

Segment	Name	Position
N1	Party Identification	0400
N2	Additional Name Information	0500
N3	Party Location	0600
N4	Geographic Location	0700
REF	Reference Information	0800
PER	Administrative Communications Contact	0900

LX

Segment	Name	Position
LX	Transaction Set Line Number	0100
REF	Reference Information	0150

N1

Segment	Name	Position
N1	Party Identification	0200
N2	Additional Name Information	0300
N3	Party Location	0400
N4	Geographic Location	0500
PER	Administrative Communications Contact	0600
DTM	Date/Time Reference	0700
REF	Reference Information	0800

LM

Segment	Name	Position
LM	Code Source Information	0860
LQ	Industry Code Identification	0870

LIN

Segment	Name	Position
LIN	Item Identification	0900
PID	Product/Item Description	1000
QTY	Quantity Information	1100
DTM	Date/Time Reference	1200
REF	Reference Information	1300

N1

Segment	Name	Position
N1	Party Identification	1400
N2	Additional Name Information	1500
N3	Party Location	1600
N4	Geographic Location	1700
PER	Administrative Communications Contact	1800

PSC

Segment	Name	Position
PSC	Product Service Contract	1900
SSS	Product Special Services	2000
AMT	Monetary Amount Information	2100
CUR	Currency	2200
ITA	Allowance, Charge or Service	2300
TXI	Tax Information	2400
ITD	Terms of Sale/Deferred Terms of Sale	2500
N9	Extended Reference Information	2600

SLN

Segment	Name	Position
SLN	Subline Item Detail	2700
PID	Product/Item Description	2800
QTY	Quantity Information	2900
DTM	Date/Time Reference	3000
REF	Reference Information	3100

N1

Segment	Name	Position
N1	Party Identification	3200
N2	Additional Name Information	3300
N3	Party Location	3400
N4	Geographic Location	3500
PER	Administrative Communications Contact	3600

PSC

Segment	Name	Position
PSC	Product Service Contract	3700
SSS	Product Special Services	3800
AMT	Monetary Amount Information	3900
CUR	Currency	4000
ITA	Allowance, Charge or Service	4100
TXI	Tax Information	4200
ITD	Terms of Sale/Deferred Terms of Sale	4300
N9	Extended Reference Information	4400

LM

Segment	Name	Position
LM	Code Source Information	4500
LQ	Industry Code Identification	4600
SE	Transaction Set Trailer	4700

COMMENTS

Notes
1/0200	BGN02 is used as the initial reference identifier for this transaction. BGN03 defines the date of this registration transaction. Normally BGN04 and BGN05 would not be used in this transaction. BGN01 is normally set to 00 to indicate that this is an original registration. Product registration is normally a by-product of a sale.
1/0300	The N9 segment can provide a reference to a previous registration transaction. For example, this could be a replacement of a previous registration transaction.
1/0400	The N1 loop defines the party submitting the product registration, usually the seller of the product rather than the customer, and the party who maintains the registration database, usually the manufacturer of the product. The N1 loop also can be used to specify the product's distributor.
2/0100	Each iteration of the LX loop is used to group one or more products that are being registered to one individual or organization.
2/0150	The REF segment is used to identify the individual registration number. It can include the data element 128, code value Q8, "Registration Number."
2/0200	The N1 loop is used to identify the individual or organization responsible for the registration. This could be the purchaser, the lessee, the operator, etc. This is the party registered to be notified if a product recall is required. Successive iterations could identify other individuals and organizations who are involved in some manner. It also could be used to specify if the product is to be installed or housed at a location that is different than that listed for the registration.
	An additional use of the N1 loop has been requested to be able to include the salesperson who sold the product or service contract and the service manager who would be responsible for servicing the product.
2/0600	The PER segment is used to provide an individual's or department's name for a particular support function and, if desired, their communication number for a phone, electronic mail, etc.
2/0800	The REF segment could be used to identify the item into or onto which this product being warranted will be residing. For example, when a controller is attached to a numerically controlled machine tool, part of the registration could include information about the machine tool. The machine tool could be identified with multiple occurrences of the REF segment. A similar situation would be if an engine were being replaced in a heavy duty truck. The REF segment could then be used to specify the vehicle.
2/0900	There is a separate LIN segment for each product included in this sale represented by the single iteration of the LX loop. The LIN segment will contain the product's model number and serial number in data element 234-235 combinations. The other pairs can be used to provide other information about the product.
2/1000	The PID segment can be used to provide additional information regarding the product. However, it seldom will be required. When it is used, PID06, data element 752, is not required.
2/1100	The QTY segment is used to reflect the quantity of items that do not have a serial number. QTY01 will have a discrete quantity qualifier of 01. For all items with a serial number, the value to be used is either explicitly or implicitly set to one.
2/1200	The DTM segment in the LIN loop can be used to specify the dates that are significant to the registration such as delivery, installation, placed in service, failed, brought in for service, etc.
2/1300	The REF segment can identify information about the product that was not able to be coded in the preceding segments. For example, it can be used to specify the warranty coverage code and the warranty registration number.
2/1400	The N1 loop within the LIN loop provides the same capabilities for the single product as the N1 loop above in the LX loop provides for the entire sale.
2/1800	The PER segment is used to provide an individual's or department's name or functional area and, if desired, their communication number for a phone, electronic mail, etc.
2/1900	The PSC loop in the LIN loop refers to the warranty or service contract for the entire product described by the LIN segment. If special operating conditions that could affect the registration are to be noted, such as a household product being used commercially, this would be placed in the PSC segment. Unless noted to the contrary, it will be assumed that the product will be used in its most normal capacity. For example, a kitchen appliance, unless specifically stated to the contrary, will be assumed to be used within a household.
	The PSC loop also may be used when a for fee registration is being specified, such as an extended warranty or service contract. The PSC segment also may be used without the other segments in the loop to describe conditions of a standard, free warranty registration.
	The PSC segment is used to specify the period for the warranty or service contract.
	There may be other measures of service life of a product such as operation counter, an odometer to measure mileage of a vehicle, or a clock that measures operational hours.
2/2000	The SSS special service segment is used in conjunction with the PSC segment to add any extra services to be specified within the service contract. For example, there may be a clause for 24 hour service or a guaranteed service response of no more than so many hours.
2/2100	The repeated use of the AMT segment within the PSC loop allows the total amount of the contract to be specified as well as any special conditions on the amount.
2/2200	The CUR segment is only required when the service contract is to be paid across national boundaries.
2/2300	The ITA segment would be used in those special cases where the normal service contract cost does not apply. For example, in fleet sales, the product and its service contract may be bought from a local dealer, but because one purchaser buys many of them from several dealers spread across a geographic area, they get a discount or extra service on the purchase.
2/2400	The TXI, Tax Information segment, can be used to list the sales tax paid on a service contract. Also it identifies the taxing authority.
2/2500	The ITD segment is to be used in the case where the service contract is to be paid at regular intervals over the life of the contract. For example, the payments might be monthly or quarterly.
2/2600	The N9 segment within the PSC loop can contain a unique code identifying the terms of the service contract. For example, repair order number or contract number as preassigned by the product's manufacturer. It also can be used to record the customer's method of payment for a service contract. It then would be used to contain the check number or charge card number. The expiration date on the charge card does not need to be recorded as the computer program entering the transaction only has to check that the card has not expired. N903 will be able to contain the name of the issuer of the card.
2/2700	The SLN loop is used to describe subassemblies or parts within an assembly that may be covered by separate warranty conditions.
	A pair of data elements 234 and 235 in the SLN segment will be used to contain the serial number, lot number, model number, etc. of the subassembly being registered.
	All the loops and segments within the SLN loop perform the same functions for the subassemblies as their counterparts above did for the product.
2/3200	The N1 loop within the SLN loop provides the same capabilities for the single product as the N1 loop above in the LX loop provides for the entire sale. However, the assembly whose information is in the N1 loop is part of the product specified in the SLN loop.
2/3600	The PER segment is used to provide an individual's or department's name or functional area and, if desired, their communication number for a phone, electronic mail, etc.

rev 22/11/2024