133 - Educational Institution Record

FUNCTIONAL GROUP=CW

This X12 Transaction Set contains the format and establishes the data contents of the Educational Institution Record Transaction Set (133) for use within the context of an Electronic Data Interchange (EDI) environment. The Educational Institution Record conveys descriptive characteristics of postsecondary and elementary/secondary educational institutions. Data contained in this record includes information about institutional location, type, student enrollment, staffing governance, finance, programs, and services at an educational institution.

SCHEMA

ST

Segment	Name	Position
ST	Transaction Set Header	0100
BGN	Beginning Segment	0200
ERP	Educational Record Purpose	0300

N1

Segment	Name	Position
N1	Party Identification	0400
N2	Additional Name Information	0500
N3	Party Location	0600
N4	Geographic Location	0700
REF	Reference Information	0800
COM	Communication Contact Information	0900

HL

Segment	Name	Position
HL	Hierarchical Level	0100
SCT	School Type	0200
OPX	Placement Criteria	0300
REF	Reference Information	0400
DEG	Degree Record	0500
ISI	Institutional Staff Information	0600
LQ	Industry Code Identification	0700
EDF	Educational Fee Information	0800
DTP	Date or Time or Period	0900

N1

Segment	Name	Position
N1	Party Identification	1000
N2	Additional Name Information	1100
N3	Party Location	1200
N4	Geographic Location	1300
PPA	Property Location	1400
COM	Communication Contact Information	1500

YNQ

Segment	Name	Position
YNQ	Yes/No Question	1600
QTY	Quantity Information	1700
PCT	Percent Amounts	1800

FOS

Segment	Name	Position
FOS	Field of Study	1900
DEG	Degree Record	2000
AMT	Monetary Amount Information	2100

SP

Segment	Name	Position
SP	Special Program	2200
REF	Reference Information	2300
NM1	Individual or Organizational Name	2400

SLA

Segment	Name	Position
SLA	School Accreditation and Licensing	2500
FOS	Field of Study	2600
REF	Reference Information	2700

N1

Segment	Name	Position
N1	Party Identification	2800
N2	Additional Name Information	2900
N3	Party Location	3000
N4	Geographic Location	3100

ENM

Segment	Name	Position
ENM	School Enrollment Data	3200
FOS	Field of Study	3300
QTY	Quantity Information	3400
NTE	Note/Special Instruction	3500

ATV

Segment	Name	Position
ATV	Student Activities and Awards	3600
REF	Reference Information	3700
SE	Transaction Set Trailer	3800

COMMENTS

Notes
2/0100	The HL segment identifies the appropriate hierarchical level: State, District, System, Institution. All levels are optional.
2/1000	The N1 segment identifies the name of the school or institution described in the following detail. The N1 loop provides information about entities which are being reported under the auspices of the reporting institution previously identified at locations 1/0400-1/0700. (e.g., The medical school associated with an institution may have its own state and federal identifiers and provide some separate information. A school district may report as an aggregate with some individual information supplied for specific schools within the district.)
2/1600	The YNQ loop provides responses to questions about the entity identified in the N1 loop at 2/1000, and related quantity and percent information.
2/1900	The FOS segment indicates various fields of study offered by the institution.
2/2400	The NM1 segment identifies persons or other entities associated with the special program offerings.
2/2600	The FOS segment identifies fields of study associated with accreditation or licensing.
2/2800	The N1 loop provides information about an agency other than those agencies coded in the SLA segment which supplied the accreditation, licensing, or affiliation.

rev 21/11/2024