132 - Human Resource Information

FUNCTIONAL GROUP=HU

This X12 Transaction Set contains the format and establishes the data contents of the Human Resource Information Transaction Set (132) for use within the context of an Electronic Data Interchange (EDI) environment. The Human Resource Information Transaction Set is used to transmit current and historical records of employment status, education, teaching credentials, work experience, and other significant information on employees in an education environment. Data contained in this transaction set may be sent to educational institutions, school districts, retirement systems, and state or other agencies. This information can be useful in establishing credentials for consideration for employment, certification, and administrative and statistical reporting, or community services.

SCHEMA

ST

Segment	Name	Position
ST	Transaction Set Header	0100
BGN	Beginning Segment	0200

N1

Segment	Name	Position
N1	Party Identification	0300
N2	Additional Name Information	0400
N3	Party Location	0500
N4	Geographic Location	0600
REF	Reference Information	0700
COM	Communication Contact Information	0800

HL

Segment	Name	Position
HL	Hierarchical Level	0100
REF	Reference Information	0200
YNQ	Yes/No Question	0300
DMG	Demographic Information	0400
III	Information	0500
LUI	Language Use	0600
QTY	Quantity Information	0700
PCT	Percent Amounts	0800

NM1

Segment	Name	Position
NM1	Individual or Organizational Name	0900
N2	Additional Name Information	1000

N3

Segment	Name	Position
N3	Party Location	1100
N4	Geographic Location	1200
COM	Communication Contact Information	1300

CQ

Segment	Name	Position
CQ	Credentials and Qualifications	1400
FOS	Field of Study	1500
DTP	Date or Time or Period	1600
REF	Reference Information	1700
ISI	Institutional Staff Information	1800
YNQ	Yes/No Question	1900

DEG

Segment	Name	Position
DEG	Degree Record	2000
FOS	Field of Study	2100
QTY	Quantity Information	2200

CRS

Segment	Name	Position
CRS	Course Record	2300
CSU	Supplemental Course Data	2400

N1

Segment	Name	Position
N1	Party Identification	2500
N2	Additional Name Information	2600
N3	Party Location	2700
N4	Geographic Location	2800
COM	Communication Contact Information	2900

EMS

Segment	Name	Position
EMS	Employment Position	3000
ISI	Institutional Staff Information	3100
ESI	Employment Status Information	3200
LQ	Industry Code Identification	3300
DTP	Date or Time or Period	3400
QTY	Quantity Information	3500
YNQ	Yes/No Question	3600
REF	Reference Information	3700
ELV	Employee Leave Summary	3800
AIN	Income	3900
CN1	Contract Information	4000
CON	Contract Number Detail	4100

N9

Segment	Name	Position
N9	Extended Reference Information	4200
PCT	Percent Amounts	4300

N1

Segment	Name	Position
N1	Party Identification	4400
N4	Geographic Location	4500

SES

Segment	Name	Position
SES	Academic Session Header	4600
DTP	Date or Time or Period	4700

WLD

Segment	Name	Position
WLD	Workload Detail	4800
N1	Party Identification	4900
QTY	Quantity Information	5000
DTP	Date or Time or Period	5100
REF	Reference Information	5200
PCT	Percent Amounts	5300
YNQ	Yes/No Question	5400
SE	Transaction Set Trailer	5500

COMMENTS

Notes
1/0300	The N1 loop identifies the reporting institution.
2/0100	The HL loop identifies the hierarchical levels of the transaction set: State, System, District, Region, Institution, and Individual.
2/0900	The NM1 loop identifies the name of the entity described in the HL loop.
2/1600	The DTP segment transmits significant dates associated with the the credential or qualification such as the date issued and expiration date.
2/2300	The CRS loop provides information about academic courses taken in other than regular vocational, undergraduate or graduate courses or programs. This would include personal development courses and other training taken by the individual.
2/2500	The N1 loop identifies the entity awarding the credential or validating the qualification.
2/4200	The N9 loop identifies a fund source and the percent contributed to the funding of the employment position described in the EMS loop at 2/3200.
2/4400	The N1 loop identifies the employer for the position described in the EMS loop.
2/4900	The N1 segment identifies the entity for which the workload task is performed.

rev 21/11/2024