Product: X12 EDI

Transaction: 189

Article Link: http://help.truecommerce.com/en/articles/10198970-x12-189-application-for-admission-to-educational-institutions

189 - Application for Admission to Educational Institutions

FUNCTIONAL GROUP=AF

This X12 Transaction Set contains the format and establishes the data contents of the Application for Admission to Educational Institutions Transaction Set (189) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set contains all the information, except for official transcripts, that students use to apply for admission to educational institutions. The individual student may send the application for admission directly to the educational institution. In addition, entities other than the student may route or handle the application for admission. These entities include high schools, high school counselors, admission application service providers and clearinghouses, other educational institutions, testing agencies, and recommenders.

SCHEMA

ST

Segment	Name	Position
ST	Transaction Set Header	0100
BGN	Beginning Segment	0200

N1

Segment	Name	Position
N1	Party Identification	0300
N2	Additional Name Information	0400
N3	Party Location	0500
N4	Geographic Location	0600
PER	Administrative Communications Contact	0700

REF

Segment	Name	Position
REF	Reference Information	0100
DTP	Date or Time or Period	0200
N4	Geographic Location	0300
N1	Party Identification	0400

IN1

Segment	Name	Position
IN1	Individual Identification	0500
IN2	Individual Name Structure Components	0600
REF	Reference Information	0700
DMG	Demographic Information	0800
IND	Additional Individual Demographic Information	0900
IMM	Immunization Status	1000
HC	Health Condition	1100
LUI	Language Use	1200
III	Information	1300
NTE	Note/Special Instruction	1400

N3

Segment	Name	Position
N3	Party Location	1500
N4	Geographic Location	1600
DTP	Date or Time or Period	1700

COM

Segment	Name	Position
COM	Communication Contact Information	1800
DTP	Date or Time or Period	1900

N1

Segment	Name	Position
N1	Party Identification	2000
N3	Party Location	2030
N4	Geographic Location	2040
QTY	Quantity Information	2050

EMS

Segment	Name	Position
EMS	Employment Position	2100
DTP	Date or Time or Period	2130
QTY	Quantity Information	2160
AMT	Monetary Amount Information	2180

ATV

Segment	Name	Position
ATV	Student Activities and Awards	2200
DTP	Date or Time or Period	2300
LS	Loop Header	2350

AMT

Segment	Name	Position
AMT	Monetary Amount Information	2400
MSG	Message Text	2500
LE	Loop Trailer	2550

SSE

Segment	Name	Position
SSE	Entry and Exit Information	2600
DEG	Degree Record	2700
FOS	Field of Study	2800

LQ

Segment	Name	Position
LQ	Industry Code Identification	2850
PDL	Payment Details	2860

RSD

Segment	Name	Position
RSD	Residency Information	2900
N4	Geographic Location	3000
DTP	Date or Time or Period	3100
QTY	Quantity Information	3200
REF	Reference Information	3300

RQS

Segment	Name	Position
RQS	Request for Information	3400
MSG	Message Text	3500

SST

Segment	Name	Position
SST	Student Academic Status	3600
SSE	Entry and Exit Information	3700
N1	Party Identification	3800
N3	Party Location	3900
N4	Geographic Location	4000
COM	Communication Contact Information	4050
SUM	Academic Summary	4100
MSG	Message Text	4150

SES

Segment	Name	Position
SES	Academic Session Header	4200

CRS

Segment	Name	Position
CRS	Course Record	4300
NTE	Note/Special Instruction	4400

TST

Segment	Name	Position
TST	Test Score Record	4500

SBT

Segment	Name	Position
SBT	Subtest	4600
SRE	Test Scores	4700
NTE	Note/Special Instruction	4800

PCL

Segment	Name	Position
PCL	Previous College	4900
N3	Party Location	5000
N4	Geographic Location	5100
COM	Communication Contact Information	5150
SSE	Entry and Exit Information	5200
SUM	Academic Summary	5300
MSG	Message Text	5350

SES

Segment	Name	Position
SES	Academic Session Header	5400

CRS

Segment	Name	Position
CRS	Course Record	5500
NTE	Note/Special Instruction	5600

DEG

Segment	Name	Position
DEG	Degree Record	5700
SUM	Academic Summary	5800
FOS	Field of Study	5900
NTE	Note/Special Instruction	6000

LX

Segment	Name	Position
LX	Transaction Set Line Number	6100
MSG	Message Text	6200

LT

Segment	Name	Position
LT	Letter of Recommendation	6300
DTP	Date or Time or Period	6400
QTY	Quantity Information	6500
COM	Communication Contact Information	6600
N1	Party Identification	6700
N3	Party Location	6800
N4	Geographic Location	6900
LTE	Letter of Recommendation Evaluation	7000
MSG	Message Text	7100
SE	Transaction Set Trailer	7200

COMMENTS

Notes
1/0300	The N1 loop provides information about the sender and the intended receiver.
2/0100	The REF loop contains reference numbers for the applying student.
2/0200	The DTP segments contain issuance dates, or effective and expiration dates, where applicable, for the reference numbers supplied in the REF segment.
2/0300	The N4 segment identifies the location for which the reference number is effective; for example, the port of entry for issuance of a visa.
2/0400	The N1 segment identifies the organization, where applicable, that produced or issued the reference number; for example, the postsecondary institution that produced the State Department forms for an international student.
2/0500	The IN1 loop provides name, address and other demographic information about the applying student and other individuals related to the student.
2/1300	The III segment allows for additional codified information to be provided about the applying student or an individual related to the applying student. In particular, this segment is used to send religion information where it is appropriate.
2/1500	The N3 loop contains address information for the individual (student, parent, guardian, spouse, etc.) in the IN1 loop. Multiple addresses, such as a mailing address and a home address, are possible for each individual.
2/1700	The DTP segments are the effective and expiration dates for each address.
2/1800	The COM loop contains a contact number, such as home phone number, work phone number, or e-mail address, for the individual (student, parent, guardian, spouse, etc.) identified in an occurrence of the IN1 loop.
2/1900	The DTP segments are the effective and expiration dates for each contact number.
2/2000	The N1 loop provides job and employer information about the individual identified in the occurrence of the IN1 segment.
2/2160	The QTY indicates the amount of time the individual worked within the time period (hour per week, months per year, etc.).
2/2300	The DTP segments allow the applying student to report the beginning and ending dates for involvement in an activity, or the date an award was granted.
2/2400	The AMT loop contains financial support and sponsorship information for international students. The AMT segment contains the amount and type of the financial source or sponsorship.
2/2500	The MSG segment contains a qualifying comment or remark about the funding source in the AMT segment.
2/2600	The SSE loop provides information on the desired entry dates, majors, degree programs, and their relative priority according to the applying student.
2/2900	The RSD loop contains an applying student's responses to questions that will determine whether a student is a resident of a state or province for tuition purposes. The RSD segment contains the residency type question and a response.
2/3000	The N4 segment contains the state, country or province about which the residency question applies.
2/3100	The DTP segments contain the dates the residences type began or ended, or the date the supporting documents were issued.
2/3200	The QTY segment contains the length of time the residency type has been in effect.
2/3300	The REF segment contains the reference number for documents used to support the student's response to the residency type question.
2/3400	The RQS loop provides a means to ask a number of questions of the student. The RQS segment contains the question and the student's response.
2/3500	The MSG segment contains a longer explanation of the student's response when needed; for example, explanatory notes associated with a criminal conviction.
2/3600	The SST loop provides information about the high schools the student attended along with self-reported course work, credit hours, GPA, etc.
2/4500	The TST loop provides self-reported information about which tests the student has taken or is planning to take and any associated scores.
2/4900	The PCL loop provides information about other colleges and universities the student has previously attended or is applying to. Self-reported hours, GPA, and curriculum are also reported here.
2/6200	The MSG segments provide for a student to write essays on a number of topics.
2/6300	The LT loop provides for letters of recommendation and evaluations to be supplied. The LT segment contains the type and the source of the letter of recommendation.
2/6400	The DTP contains the date of the letter of recommendation.
2/6500	The QTY indicates the length of time that the source of the recommendation has known the applying student.
2/7100	The MSG segments contain the text of the recommendation.

rev 26/11/2024