Product: X12 EDI
Transaction: 130
Article Link: http://help.truecommerce.com/en/articles/10175618-x12-130-student-educational-record-transcript
130 - Student Educational Record (Transcript)
FFUNCTIONAL GROUP=ED
This X12 Transaction Set contains the format and establishes the data contents of a Student Educational Record (Transcript) Transaction Set (130) for use within the context of an Electronic Data Interchange (EDI) environment. The student transcript is used by schools and school districts and by post-secondary educational institutions to transmit current and historical records of educational accomplishments and other significant information for students enrolled at the sending schools and institutions. The transcript may be sent to other educational institutions, to other agencies, or to prospective or current employers.
When a student transfers from one educational institution to another, it is essential that the student's prior educational record be made available to the institution to which the student wishes to transfer. For students in Pre-Kindergarten through Grade 12, prompt records transfer will assist receiving schools in making an appropriate initial educational placement of student. It is important that this information be available on a timely basis. In some cases for post-secondary students, it is this record which determines whether the student will be accepted at the receiving institution. In all cases, it is important to know what course work the student has already completed so that the student may be properly placed in courses and educational programs at the next institution.
When a student seeks employment or wishes to inform another agency of the student's academic accomplishments, the student transcript may be sent to a prospective employer, branch of the military, or another government agency.
The student transcript contains personal history and identifying information about the student, the current academic status, dates of attendance, courses completed with grades earned, degrees and diplomas awarded, health information (Pre-Kindergarten through Grade 12 only), and testing information.
SCHEMA
ST
Segment | Name | Position |
ST | 0100 | |
BGN | Beginning Segment | 0200 |
ERP | Educational Record Purpose | 0300 |
REF | 0400 | |
DMG | Demographic Information | 0500 |
LUI | Language Use | 0600 |
IND | Additional Individual Demographic Information | 0650 |
DTP | Date or Time or Period | 0660 |
RAP | Requirement, Attribute, and Proficiency | 0670 |
PCL | Previous College | 0700 |
NTE | 0800 |
N1
Segment | Name | Position |
N1 | 1100 | |
N2 | 1200 | |
N3 | 1300 | |
N4 | 1400 | |
PER | 1500 |
IN1
Segment | Name | Position |
IN1 | Individual Identification | 1600 |
EMS | Employment Position | 1650 |
IN2 | Individual Name Structure Components | 1700 |
N3
Segment | Name | Position |
N3 | 1800 | |
N4 | 1900 | |
PER | 1950 | |
REF | 2000 | |
NTE | 2100 |
SST
Segment | Name | Position |
SST | Student Academic Status | 2200 |
SSE | Entry and Exit Information | 2300 |
N1 | 2400 | |
N3 | 2500 | |
N4 | 2600 |
ATV
Segment | Name | Position |
ATV | Student Activities and Awards | 2650 |
DTP | Date or Time or Period | 2670 |
TST
Segment | Name | Position |
TST | Test Score Record | 2700 |
SBT
Segment | Name | Position |
SBT | Subtest | 2800 |
SRE | Test Scores | 2900 |
NTE | 3000 |
SUM
Segment | Name | Position |
SUM | Academic Summary | 3100 |
NTE | 3200 |
LX
Segment | Name | Position |
LX | Transaction Set Line Number | 0100 |
HS | Health Screening | 0200 |
IMM | Immunization Status | 0300 |
HC
Segment | Name | Position |
HC | Health Condition | 0400 |
N1 | 0500 | |
N2 | 0600 | |
PER | 0700 | |
N3 | 0800 | |
N4 | 0900 |
SP
Segment | Name | Position |
SP | Special Program | 1000 |
PER | 1100 | |
N3 | 1200 | |
N4 | 1300 | |
NTE | 1400 |
OPS
Segment | Name | Position |
OPS | Program Subject Area and Eligibility | 1500 |
OPX | Placement Criteria | 1600 |
DTP | Date or Time or Period | 1700 |
SES
Segment | Name | Position |
SES | Academic Session Header | 1800 |
SSE | Entry and Exit Information | 1850 |
NTE | 1900 | |
N1 | 2000 | |
N3 | 2100 | |
N4 | 2200 |
SUM
Segment | Name | Position |
SUM | Academic Summary | 2300 |
NTE | 2400 |
CRS
Segment | Name | Position |
CRS | Course Record | 2500 |
REF | 2600 | |
CSU | Supplemental Course Data | 2700 |
LUI | Language Use | 2710 |
RAP | Requirement, Attribute, and Proficiency | 2720 |
NTE | 2800 | |
N1 | 2900 | |
N4 | 3000 |
MKS
Segment | Name | Position |
MKS | Marks Awarded | 3050 |
LUI | Language Use | 3060 |
DEG
Segment | Name | Position |
DEG | Degree Record | 3100 |
SUM | Academic Summary | 3200 |
FOS | Field of Study | 3300 |
N1 | 3350 | |
NTE | 3400 | |
SE | Transaction Set Trailer | 3500 |
COMMENTS
Notes |
|
1/0300 | The ERP segment is used to indicate what type of student record is being sent. |
1/0400 | The REF segment includes the student identification numbers. |
1/1100 | The N1 loop identifies the sending and receiving institutions. |
1/1600 | The IN1 and IN2 segments indicate the name(s) of the student or other individual agency. |
1/2300 | The occurrence of the SSE segment indicates the dates of the PreKindergarten - Grade 12 student's entry and exit from the school or school district. |
1/2670 | The DTP segments indicate the beginning and ending dates for involvement in an activity or the date the award or honor was granted. |
2/1400 | The NTE segment provides additional information about special programs. |
2/1500 | The OPS segment provides subject area and other information for the special program identified in the SP segment. |
2/1600 | The OPX segment provides reasons for placing/removing the student in/from the program or subject area. |
2/1700 | The DTP segment provides dates associated with the program or subject area. |
2/2000 | The N1, N3, and N4 segments specify the override institution. |
2/2300 | This SUM segment is for the summary for the academic session. |
2/2900 | The N1 and N4 segments specify the override institution. |
2/3200 | This SUM segment is for the summary for the degree. |
2/3350 | The N1 segment specifies the institution awarding the degree. |
rev 21/11/2024