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All CollectionsX12 EDITransaction Sets100-199
X12 - 130 - Student Educational Record (Transcript)
X12 - 130 - Student Educational Record (Transcript)
Skylar Nguyen avatar
Written by Skylar Nguyen
Updated over a month ago

Product: X12 EDI

Transaction: 130


130 - Student Educational Record (Transcript)

FFUNCTIONAL GROUP=ED

This X12 Transaction Set contains the format and establishes the data contents of a Student Educational Record (Transcript) Transaction Set (130) for use within the context of an Electronic Data Interchange (EDI) environment. The student transcript is used by schools and school districts and by post-secondary educational institutions to transmit current and historical records of educational accomplishments and other significant information for students enrolled at the sending schools and institutions. The transcript may be sent to other educational institutions, to other agencies, or to prospective or current employers.

When a student transfers from one educational institution to another, it is essential that the student's prior educational record be made available to the institution to which the student wishes to transfer. For students in Pre-Kindergarten through Grade 12, prompt records transfer will assist receiving schools in making an appropriate initial educational placement of student. It is important that this information be available on a timely basis. In some cases for post-secondary students, it is this record which determines whether the student will be accepted at the receiving institution. In all cases, it is important to know what course work the student has already completed so that the student may be properly placed in courses and educational programs at the next institution.

When a student seeks employment or wishes to inform another agency of the student's academic accomplishments, the student transcript may be sent to a prospective employer, branch of the military, or another government agency.

The student transcript contains personal history and identifying information about the student, the current academic status, dates of attendance, courses completed with grades earned, degrees and diplomas awarded, health information (Pre-Kindergarten through Grade 12 only), and testing information.


SCHEMA


ST

Segment

Name

Position

ST

0100

BGN

Beginning Segment

0200

ERP

Educational Record Purpose

0300

REF

0400

DMG

Demographic Information

0500

LUI

Language Use

0600

IND

Additional Individual Demographic Information

0650

DTP

Date or Time or Period

0660

RAP

Requirement, Attribute, and Proficiency

0670

PCL

Previous College

0700

NTE

0800

N1

IN1

Segment

Name

Position

IN1

Individual Identification

1600

EMS

Employment Position

1650

IN2

Individual Name Structure Components

1700

N3

SST

Segment

Name

Position

SST

Student Academic Status

2200

SSE

Entry and Exit Information

2300

N1

2400

N3

2500

N4

2600

ATV

Segment

Name

Position

ATV

Student Activities and Awards

2650

DTP

Date or Time or Period

2670

TST

Segment

Name

Position

TST

Test Score Record

2700

SBT

Segment

Name

Position

SBT

Subtest

2800

SRE

Test Scores

2900

NTE

3000

SUM

Segment

Name

Position

SUM

Academic Summary

3100

NTE

3200

LX

Segment

Name

Position

LX

Transaction Set Line Number

0100

HS

Health Screening

0200

IMM

Immunization Status

0300

HC

SP

Segment

Name

Position

SP

Special Program

1000

PER

1100

N3

1200

N4

1300

NTE

1400

OPS

Segment

Name

Position

OPS

Program Subject Area and Eligibility

1500

OPX

Placement Criteria

1600

DTP

Date or Time or Period

1700

SES

Segment

Name

Position

SES

Academic Session Header

1800

SSE

Entry and Exit Information

1850

NTE

1900

N1

2000

N3

2100

N4

2200

SUM

Segment

Name

Position

SUM

Academic Summary

2300

NTE

2400

CRS

Segment

Name

Position

CRS

Course Record

2500

REF

2600

CSU

Supplemental Course Data

2700

LUI

Language Use

2710

RAP

Requirement, Attribute, and Proficiency

2720

NTE

2800

N1

2900

N4

3000

MKS

Segment

Name

Position

MKS

Marks Awarded

3050

LUI

Language Use

3060

DEG

Segment

Name

Position

DEG

Degree Record

3100

SUM

Academic Summary

3200

FOS

Field of Study

3300

N1

3350

NTE

3400

SE

Transaction Set Trailer

3500


COMMENTS


Notes

1/0300

The ERP segment is used to indicate what type of student record is being sent.

1/0400

The REF segment includes the student identification numbers.

1/1100

The N1 loop identifies the sending and receiving institutions.

1/1600

The IN1 and IN2 segments indicate the name(s) of the student or other individual agency.

1/2300

The occurrence of the SSE segment indicates the dates of the PreKindergarten - Grade 12 student's entry and exit from the school or school district.

1/2670

The DTP segments indicate the beginning and ending dates for involvement in an activity or the date the award or honor was granted.

2/1400

The NTE segment provides additional information about special programs.

2/1500

The OPS segment provides subject area and other information for the special program identified in the SP segment.

2/1600

The OPX segment provides reasons for placing/removing the student in/from the program or subject area.

2/1700

The DTP segment provides dates associated with the program or subject area.

2/2000

The N1, N3, and N4 segments specify the override institution.

2/2300

This SUM segment is for the summary for the academic session.

2/2900

The N1 and N4 segments specify the override institution.

2/3200

This SUM segment is for the summary for the degree.

2/3350

The N1 segment specifies the institution awarding the degree.

rev 21/11/2024

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