Trading Partner: Hotel Supply Warehouse
Article Link: https://help.truecommerce.com/en/articles/16977264-trading-partner-onboarding-hotel-supply-warehouse
Hotel Supply Warehouse is a trading partner that requires Electronic Data Interchange (EDI) integration to exchange business documents electronically. If you are looking to implement Hotel Supply Warehouse as a new Trading Partner within your EDI network, this guide covers their EDI IDs, preliminary SPS Commerce steps, portal testing, commonly used transactions, and next steps for implementation.
Hotel Supply Warehouse uses SPS Commerce, a third-party service, to manage compliance testing on their behalf. Ensuring the correct EDI ID is configured, and all SPS Commerce testing steps are completed will allow for a smooth Go-Live experience.
EDI IDs
Hotel Supply Warehouse utilizes the following Electronic Data Interchange (EDI) IDs for identification purposes. These EDI IDs are made up of a Qualifier and an ID which will be sent within their Interchange Control Header, ISA segment, on your inbound transactions. This allows Transaction Manager to be able to identify the Sender and Receiver of any sent/received EDI transaction.
The table below lists the most common EDI IDs used by Hotel Supply Warehouse.
X12 Qualifier | EDI ID | Primary ID? |
ZZ | HOTELSUPPLY | Yes |
ZZ | TST1HOTELSUPPLY | No |
Hotel Supply Warehouse will expect a specific EDI ID based on your business relationship with them. Selecting the wrong EDI ID will result in EDI Transactions not being sent or received.
You will need to work with Hotel Supply Warehouse to determine the proper EDI ID to use.
Preliminary Steps
Hotel Supply Warehouse uses a third-party company, SPS Commerce, to conduct compliance testing on their behalf. Be sure to engage with your SPS Commerce Account Representative to ensure your testing agreement has been signed, and you have access to the SPS Commerce Testing & Certification portal.
The contact email is: [email protected]
Login – to the online portal once access is granted
Navigate – to Testing & Certification
Select – Dashboard
Select – Hotel Supply Warehouse from the Active tab on the Dashboard to begin the testing process
Review – Acknowledge the EDI Specifications
Enter – Test setup details include:
Connection Method type: VAN
VAN Name: TrueCommerce
Enter – Test transaction details and test transaction item details
Portal Testing
Hotel Supply Warehouse requires you to complete compliance testing before Go-Live. Refer to the Next Steps section in this article for detailed instructions and expectations. If you prefer, TrueCommerce can conduct and complete compliance testing on your behalf, in which case you will need to provide the following details:
URL for the SPS Commerce portal
Username for the SPS Commerce portal
Password for the SPS Commerce portal
Commonly Used Transactions
The table below lists the most commonly used EDI transactions with Hotel Supply Warehouse:
EDI Transaction |
The EDI documents listed here are provided for reference only and may not be comprehensive. For the most up-to-date and complete list of required EDI documents, refer to the SPS Testing & Certification Portal.
Next Steps
Once the purchase of the Hotel Supply Warehouse plug-in is complete, your Implementation Specialist will reach out to schedule time to complete and/or coordinate a plan for compliance testing and/or Enterprise Resource Planning (ERP) system integration testing.
Review all steps in the SPS Testing & Certification portal, as each step will require information to be entered before testing can proceed. If you need any assistance in completing Steps 2 and 3, you can work with your assigned Implementation Specialist. For further instructions, please refer to our useful guide.
Related Documentation
rev 09/16/26