Product: NetSuite

Article Link: http://help.truecommerce.com/en/articles/9361443-netsuite-creating-advance-ship-notices

An Advance Ship Notice (856) is generated by importing an Item Fulfillment from NetSuite. Since each Advance Ship Notice must contain a particular structure determined by your Trading Partner you will need to ensure that the Item Fulfillment is packed properly so that Transaction Manager can generate the appropriate structure required.

An Item Fulfillment (sometimes referred to as a Shipment) can be created in a variety of ways - whether from a Sales Order, through a custom script, or upon exporting an Advance Ship Notice (945) from Transaction Manager.

If you're creating an Item Fulfillment manually, whether as a general process or for testing purposes you can do so within the Sales Order entry for the order you would like to fulfill.

Navigate: Transactions → Sales → Enter Sales Orders → List/Search

Locate & Open: Sales Order

In order for Transaction Manager to be able to properly build the Advance Ship Notice (856) during import - the ASN Type within your Sales Order must be properly set as the Item Fulfillment leverages this field during creation.

From within the Sales Order you can select the Fulfill button to manually create an Item Fulfillment within NetSuite.

Select: Fulfill

Once an Item Fulfillment is created the contents must by Packaged in order for Transaction Manager to know how to structure the data to formulate the Advance Ship Notice (856).

The Package Contents provides information regarding your Pallets (Tares), Box (Pack/Carton), Weight, Tracking Numbers, and Dimensions of a particular Advance Ship Notice that can be used to do so.

The ASN Type is the overall structure that Transaction Manager will generate based on the selection.

While the Items tab shows a list of all items on your Item Fulfillment - the Package Contents tab of your Item Fulfillment represents the packages (sometimes called Cartons) that those items have been placed in so that your partner knows where to locate those items upon delivery.

This includes information such as which items are located in which box, pallet assignment (if used), tracking numbers, and dimensions.

Navigate: (Item Fulfillment) → TC - Package Contents

Select: New Package Contents

Within the New Package Contents screen you will be able to manually define the details that represent the Package and the Items that it holds.

In order to add an item to your Package you will need to use the Item dropdown to select the items that are listed on the Item tab of your Item Fulfillment.

Select: Item Dropdown

Select: Item

The Quantity field represents how many of the item type you wish to have placed within this particular Package (represented by the Box #). The Quantity Remaining show you how many remain unpacked on the order.

Once a Package is created it will show up under your TC - Package Contents tab with a summary of information.

Each line represents a Package that contains Items, you can easily view which Items are located within that particular Package by viewing the Package Contents field of each line. Each item is separated by a coma and shows the amount packed within it.

If you need to make changes to an already existing Package Content use the Edit button on the line

If your Item Fulfillment is relatively simple - you can save time by utilizing the Auto Pack button. This button will take the Items located on the items tab and automatically place them into their own boxes based on Pack Quantity determined in the TrueCommerce Settings located within NetSuite.

Navigate: TC - Package Contents

Select: Auto Pack

Each Item requires a one time configuration so that the Auto Pack system is able to distribute your items properly into boxes without over flowing them.

rev 5/22/24