Product: NetSuite

Article Link: http://help.truecommerce.com/en/articles/8042171-netsuite-configuring-advance-ship-notices

If you're planning to send Advance Ship Notices (856) to your Trading Partner there are a few things you'll need to configure in order to prepare Transaction Manager to pass the data the way that your Trading Partner is expecting.

Each Trading Partner has their own requirements for the structure of the Advance Ship Notice that they'd like to receive. You'll often need to speak to your Trading Partner to determine exactly which type they're expecting for which situations.

The NetSuite integration supports the following formats:

No Pack Advance Ship Notices provide summary information only and as such will only provide item-level data, such as item code and quantity ordered versus shipped.

Format

Shipment → Order → Item

Pick and Pack Advance Ship Notices are considered Mixed Carton and are more often used when you're sending multiple item types into a single Carton/Pack that need details on which items are inside which Carton/Pack.

Format

Shipment → Order → Pack → Item

Standard Advance Ship Notices will show both Item as well as Carton/Pack information, however items within a Standard shipment are considered Pure and thus only one item type will show within a single Carton/Pack.

Format

Shipment → Order → Item → Pack

Pallet Pick and Pack Advance Ship Notices are similar to Pick and Pack in that they provide Mixed Carton data - but in addition they also send Pallet information, allowing larger orders to mark which Carton/Pack fit on which Pallet during shipping

Format

Shipment → Order → Pallet → Pack → Item

Since NetSuite doesn't natively handle the structure of your Shipments for use with EDI - Transaction Manager needs a way to know which Advance Ship Notice (ASN) structure to use. To do this, each of your Item Fulfillments which contain the shipment data that Transaction Manager leverages to generate the ASN needs to have the structure defined using the ASN Type field.

Since every Item Fulfillment requires an ASN Type you'll want to default the type in order for them to be properly available for Transaction Manager to import. You can do this by setting the Default ASN Type under your Customer Record within NetSuite

Navigate: Lists → Relationships → Customers → (Customer)

Select: TrueCommerce tab

Set: DEFAULT ASN TYPE

If your NetSuite system utilizes the PaceJet integration you will want to utilize the PaceJet variants for your setup steps below

Alternatively if you would like to set the ASN Type from Transaction Manager - you can do so by entering the ASN Type you'd like to use into the Default table provided.

Navigate: Trading Partners → (Partner) → Translations → Defaults

Enter: ASN Type (same as NetSuite Dropdown - case sensitive)

You'll need to configure the Import Document Type for each type of ASN Type/Structure you plan to use for this Trading Partner - this allows Transaction Manager to know which EDI Version of the Advance Ship Notice (856) to be generated based on the ASN Type for the Item Fulfillment upon import

Navigate: Trading Partners → (Partners) → Preferences → Transactions → Integration

Set: Import Document Type

rev 6/22/2023