Product: Acumatica
Article Link: http://help.truecommerce.com/en/articles/11682586-acumatica-configuring-advance-ship-notice-structure
The Advance Ship Notice Type (ASN Type) is a setting within Acumatica added by the TrueCommerce Customization that provides Transaction Manager instructions on how to structure your Shipment into a proper EDI Advance Ship Notice (856) based on the structure your Trading Partner requires.
Each Trading Partner will have their own requirements, and may even require you to send different structures based on how your Shipment is to be delivered.
If the ASN Type is not set for your Item Fulfillment - Transaction Manager will fail to import an Advance Ship Notice (856) upon import.
ASN Types
Within Acumatica you will find a setting under the TrueCommerce tab within your Shipment marked as ASN Type. This controls how Acumatica will structure your Shipment when building the package information to be sent to Transaction Manager.
Structures
ASN Type Dropdown | Advance Ship Notice (856) Structure |
No Pack | Shipment → Order → Item (SOI) |
Pick & Pack | Shipment → Order → Pack → Item (SOPI) |
Standard | Shipment → Order → Item → Pack (SOIP) |
Pallet Pick & Pack | Shipment → Order → Pallet → Pack → Item (SOTPI) |
Pallet Standard | Shipment → Order → Tare → Item → Pack |
Manually Setting the ASN Type
If your Acumatica Shipment needs to have the ASN Type adjusted you can do so by modifying the dropdown menu located with the TrueCommerce tab of the Shipment.
Navigate: Sales Orders → Transactions → Shipments
Select: Desired Shipment
Select: TrueCommerce (tab)
Set: ASN Type dropdown
The ASN Type cannot be changed once the corresponding Sales Order has been Invoiced
Defaulting the ASN Type
Each Trading Partner you configure will need to have their ASN Type set appropriately based on the type of Advance Ship Notice structure that they wish to see.
You can default the ASN Type either by configuring it within Acumatica or within Transaction Manager.
Acumatica
You can use the ASN Customer Settings page to configure your ASN Type, Auto Pack Type, and the Pack Template directly inside the TrueCommerce Extension.
Navigate: TrueCommerce → Shipment Automation → ASN Customer settings
Select: Add (Plus Icon)
Customer: Acumatica Customer
ASN Type: ASN Type desired for Trading Partner default.
Transaction Manager (Partner Level)
Most Trading Partners have their ASN Type defaulted within the Transaction Manager Defaults table to allow Transaction Manager to easily control the structure upon export of any inbound Purchase Order (850)s.
Navigate: Trading Partners → (Partner) → Translations → Defaults
Set: ASN Type
Only Transactions Exported after setting the ASN Type will be affected. Existing orders will need manually corrected.
ASN Types
ASN Type | Advance Ship Notice (856) Structure |
No Pack | Shipment → Order → Item (SOI) |
Pick and Pack | Shipment → Order → Pack → Item (SOPI) |
Standard | Shipment → Order → Item → Pack (SOIP) |
Pallet Pick and Pack | Shipment → Order → Pallet → Pack → Item (SOTPI) |
Pallet Standard | Shipment → Order → Tare → Item → Pack |
Transaction Manager (Company Level)
You can set the ASN Type On Import option within the Business System settings of Acumatica in order to have all Advance Ship Notices across all Trading Partners default to a specific ASN Type upon Importing if your Shipment does not have any ASN Type set.
This is useful for importing a large batch of Shipments that have their ASN Type undefined without needing to go in and manually set each one.
It is recommended to set each Trading Partner up with a proper default ASN Type based on their particular needs even with this setting configured to avoid chargebacks
rev 6/30/2025