Product: Sage 100

Article Link: http://help.truecommerce.com/en/articles/7920783-sage-100-configuring-advance-ship-notice

If you're looking to send Advance Ship Notices (856) for a new Trading Partner you'll need to do some setup to get them properly configured prior to sending your first Advance Ship Notice.

Each Trading Partner has their own requirements for the structure of the Advance Ship Notice that they'd like to receive. As such you'll need to speak to your Trading Partner to determine the exact type they'd like you to use.

No Pack Advance Ship Notices provide summary information only and as such will only provide item-level data, such as item code and quantity ordered versus shipped.

Format

Shipment → Order → Item

Standard Advance Ship Notices will show both Item as well as Carton/Pack information, however items within a Standard shipment are considered Pure and thus only one item type will show within a single Carton/Pack.

Format

Shipment → Order → Item → Pack

Pick and Pack Advance Ship Notices are considered Mixed Carton and are more often used when you're sending multiple item types into a single Carton/Pack that need details on which items are inside which Carton/Pack.

Format

Shipment → Order → Pack → Item

Pallet Pick and Pack Advance Ship Notices are similar to Pick and Pack in that they provide Mixed Carton data - but in addition they also send Pallet information, allowing larger orders to mark which Carton/Pack fit on which Pallet during shipping

Format

Shipment → Order → Pallet → Pack → Item

You will want to default the Advance Ship Notice type you'd like to use by setting the ASN Trans Type field within your Customer Maintenance screen - by doing so the system will automatically set the ASN Type within your Sales Order Entry every time it is created during a Purchase Order (850) export from Transaction Manager

Navigate: Accounts Receivable → (Main) → Customer Maintenance → TrueCommerce

Set: ASN Trans Type

Whichever Advance Ship Notice type you would like to use will need to be setup within Transaction Manager with a matching Import Document Type so that Transaction Manager knows to generate which type of Advance Ship Notice for EDI.

Navigate: Trading Partners → (Partner) → Preferences → Transactions → Integration

Set: Import Document Type

Multiple Types

While you can setup multiple types within Transaction Manager this is not usually intended behavior for the Integration - and as such you would need to manually update your Sales Order Entry every time to switch to an alternative ASN Trans Type in order for the system to be able to do both Standard and Pick and Pack for example

As such this is not recommended.

rev 5/18/2023