561 - Contract Abstract

FUNCTIONAL GROUP=D4

This X12 Transaction Set contains the format and establishes the data contents of the Contract Abstract Transaction Set (561) for use within the context of an Electronic Data Interchange (EDI) environment. This transaction set can be used to abstract a new contract, abstract a change in terms of a previously abstracted contract, or to correct a previously transmitted abstract. This bi-directional transaction set includes the information necessary to administer a contract, including modifications and corrections to that contract, and provides an acknowledgment mechanism to enable management of the contract administration process. This transaction set is typically used internally within a business entity as a post-award management report, when the purchasing and contract administration functions are separated within that entity.

SCHEMA

ST

Segment	Name	Position
ST	Transaction Set Header	0100
BGN	Beginning Segment	0200
N9	Extended Reference Information	0300

LM

Segment	Name	Position
LM	Code Source Information	0400
LQ	Industry Code Identification	0500

N1

Segment	Name	Position
N1	Party Identification	0600
N2	Additional Name Information	0700
N3	Party Location	0800
N4	Geographic Location	0900
G61	Contact	1000

HL

Segment	Name	Position
HL	Hierarchical Level	0100
CS	Contract Summary	0200
G62	Date/Time	0300
ITD	Terms of Sale/Deferred Terms of Sale	0400
PO1	Baseline Item Data	0500
SLN	Subline Item Detail	0600
N9	Extended Reference Information	0700
AMT	Monetary Amount Information	0800
PCT	Percent Amounts	0900
PID	Product/Item Description	1000

FA1

Segment	Name	Position
FA1	Type of Financial Accounting Data	1110
FA2	Accounting Data	1120
AMT	Monetary Amount Information	1200
N9	Extended Reference Information	1300

LM

Segment	Name	Position
LM	Code Source Information	1400
LQ	Industry Code Identification	1500

N1

Segment	Name	Position
N1	Party Identification	1600
N2	Additional Name Information	1700
N3	Party Location	1800
N4	Geographic Location	1900
G61	Contact	2000

SCH

Segment	Name	Position
SCH	Line Item Schedule	2100

N1

Segment	Name	Position
N1	Party Identification	2200
N2	Additional Name Information	2300
N3	Party Location	2400
N4	Geographic Location	2500

SE

Segment	Name	Position
CTT	Transaction Totals	0100
SE	Transaction Set Trailer	0200

COMMENTS

Notes
1/0400	The LM loop identifies industry code data unique to the transaction set.
1/0600	The N1 loop carries address information such as the purchasing party and the contract administration office.
2/0200	The CS segment carries the details of a specific contract.
2/0900	To carry the percent variation in quantity over and under for a specified deliverable quantity of an item.
2/1600	The N1 loop carries address information about the contractor, paying office, accounting station, and inventory control point.
2/2200	The N1 loop carries address information for each delivery location.
3/0100	CTT01 is the number of iterations of HL segment. If used, CTT02 is the hash total of the values found in quantity ordered (PO102) for each PO1 segment. See data element 347 for proper hashing technique.

rev 04/12/2024