Product: Transaction Manager
Article Link: https://help.truecommerce.com/en/articles/6235235-transaction-manager-rjw-warehouse-setup
Setting up a connection with RJW as your warehouse or Third-Party Logistics (3PL) partner involves a structured implementation process coordinated between your company, RJW, and TrueCommerce. This process includes a kickoff call, document testing sprints, and a Go Live milestone to ensure all transactions are flowing correctly before production begins.
The implementation typically centers around a Warehouse Shipping Order (940) and Warehouse Shipping Advice (945) exchange between your company and RJW. Additional transactions such as the Warehouse Transfer Order (943) and Warehouse Transfer Advice (944) may be included depending on your agreed upon scope.
Implementation Process
1. RJW Kickoff Call
RJW will schedule a kickoff call with you and other stakeholders at your company to review the project scope. This includes:
The transactions involved in the relationship
The expected document flow
Note: TrueCommerce does not participate in this initial kickoff call. This is between your company and RJW.
2. Testing Sprints
Testing is completed in structured two-week sprints:
Two weeks to test the Warehouse Shipping Order (940) and Warehouse Shipping Advice (945) transactions
Two additional weeks if additional transactions are in scope (e.g., Warehouse Transfer Order (943) / Warehouse Transfer Advice (944)
Your company will be assigned a scheduled start date for your sprint.
Sprints start on Mondays.
3. Pre-Sprint Responsibilities
Before the sprint begins, you are expected to:
Provide a list of all the Trading Partners that you will be exchanging documents with, inform RJW of how transactions will be created (ERP Integration or Turnaround), and contact information for all parties involved in the setup and testing.
Provide an emailed example of the Warehouse Shipping Order (940) — this can be created via an Import or a Turnaround of a Purchase Order
Naming Convention for emailed files:
EDI transaction document_scenario name_TradingPartnerName/RJW_date
Allow RJW to validate the document for required fields — testing cannot begin until it is approved
Review the Warehouse Integration Quick Start Guide and complete all steps outlined in the Quick Start Guide.
4. During the Sprint
RJW will assign a dedicated resource from their team to work with you throughout the testing sprint.
5. Go Live
Go Live will be scheduled once both parties agree that testing has been completed successfully and all parties are ready to proceed with a live production connection.
Go Lives must be requested with a minimum of 3 business days' notice.
Go Lives are available Tuesday/Thursday or Monday/Wednesday.
Additional Recommendations
TrueCommerce recommends testing a full document cycle for each Trading Partner that will be fulfilled via RJW. Be sure to share this information with RJW prior to the start of testing sprints.
If you are integrated with an Enterprise Resource Planning (ERP) system, integration testing is conducted outside of the RJW implementation and may extend the overall testing duration.
Inform RJW of how you are creating your transactions (via Turnaround or ERP Integration). This helps RJW understand why certain additional information may be required on a Warehouse Shipping Advice (945) — especially if a Partner-to-Partner (P2P) Turnaround will be used to create an Advance Ship Notice (856).
Commonly Used Transactions
EDI Transaction |
Additional Notes
In some cases, RJW may send the Advance Ship Notice (856) on your company's behalf.
If this applies, the Purchase Order (850) will need to be carbon copied (cc'd) to RJW.
Refer to Setting Up Carbon Copies for instructions on how to configure this setup.
Additional Resources
rev 10/29/26