Product: Transaction Manager

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Is your Trading Partner constantly referring to a transaction by a number, and you have no idea what they’re talking about? Are you setting up with a new Trading Partner, and you’re not sure what transactions they are asking for? No problem! Here are some of the most commonly used transactions, including their X12 code and their description!

The Purchase Order, or EDI 850, is sent from a buyer to a vendor to place an order.

The Purchase Order Change Request, or EDI 860, is sent from a buyer to a vendor to make corrections to a previously submitted order. This transaction is not designed to be exported. It is meant to be viewed and then changes would be made manually to the Outgoing transactions based on the update.

The Functional Acknowledgement, or EDI 997, is an electronic receipt, and is generated automatically when a transaction is received.

The Purchase Order Acknowledgement, or EDI 855, is exactly what it sounds like: it is used to acknowledge that a Purchase Order was received. Unlike the 997, the 855 is created manually. For more info, check out this article.

The Purchase Order Change Request/Acknowledgement, or EDI 865, can be sent in response to a Purchase Order Change Request (860) to either accept or reject the requested changes.

An 856, or Advance Shipment Notice, is also referred to as an ASN or Ship Notice/Manifest. The purpose of an ASN is to alert a trading partner or buyer that a shipment is on its way. Need more details? Check out this article.

The EDI 810 is an electronic version of the paper-based invoice document, typically sent in response to an EDI 850 Purchase Order as a request for payment.

The Grocery Product Purchase Order, or EDI 875, is the electronic form of a paper PO, used specifically by grocery wholesalers and retailers for the placement of orders for finished goods from their suppliers.

The Grocery Product Invoice, or EDI 880, is sent to a grocery supplier to a buyer, typically in response to an EDI 875 document. The invoice may include details like total amount due, an itemized list of goods and/services and their agreed upon pricing, and payment terms.

The EDI 846, or Inventory Advice, is used to communicate product availability and status. Check out this article for more information.

The EDI 832, or Price Sales Catalog, is used to request or provide the prices of items, replacing the paper catalog. It's used to provide detailed product information.

The EDI 824, or Application Advice, is a transaction used by some Trading Partners to notify the sender if a previous transaction was accepted, rejected, or contains errors.

The EDI 852, or Product Activity Data, provides product-movement related information, such as inventory, SKU and sales information.

The EDI 816, or Organizational Relationships transaction, is used to communicate address information and corresponding codes.

Last but certainly not least, the EDI 864, or Text Message, is used by some Trading Partners for simple communications, such as transaction errors or even holiday hours.

While these are commonly used transactions, other transactions may be required for your business relationship. Contact TrueCommerce Support or your assigned Implementation Specialist if you have any questions!

Related articles:

How to Manually Create a Transaction

The Turnaround Function

Contact TrueCommerce Support if you'd like to know if it's possible to Export and/or Import a specific transaction!

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