Product(s): DiCentral, B2BG, ecUtopia, Nexternal, Datalliance

Article Link: http://help.truecommerce.com/en/articles/11872867-what-do-you-know-about-w-9-pdf-documents

A W-9 form is an important tax document that a business needs to request from their vendor to understand how to properly report certain payments to the United States Internal Revenue Service (IRS). Whether you are a freelancer, independent contractor, vendor, or operate under a single-member LLC classified business or C-corporation, filling out this document is a standard requirement when you are first brought on board to a company or project.

This form often requires necessary information, including your full name, business or mailing address, Taxpayer Identification Number (TIN), tax classification, and any applicable withholding requirements. The purpose is to ensure all parties comply with tax laws.

At TrueCommerce, a W-9 is typically requested annually and becomes a key part of the setup process for new customers. Without a valid W-9 on file, the TrueCommerce customer’s company cannot issue payments. In this article, we will explain how to request or access a W-9 form within the TrueCommerce system, ensuring a smooth and compliant onboarding process.

A W-9 form–officially known as the Request for TIN and Certification—is a document used by a business to request a TIN from individuals and companies. It provides the essential information to the hiring party so that they can decide if they must later report your payments to the IRS via the U.S. 1099 form.

The W-9 is commonly used by businesses to collect information from independent contractors and freelancers for tax reporting purposes.

Many of our customers request TrueCommerce (or DIC or ECU or B2BG or DA) W-9 form in order to make payments to us or set us up as a vendor in their system.

Each subsidiary will have its own W-9, so the customer will need to know which subsidiary they belong to in order to get the correct one. The following are W-9 forms for all subsidiaries. Feel free to click the one you are looking for:

If you are looking to get a W-9 form from TrueCommerce, the first step is to identify which subsidiary you are associated with. Once you’ve confirmed your subsidiary, simply locate the corresponding W-9 form from the list provided above.

In case you’re unable to find the specific form you need or have any additional questions, don’t hesitate to reach out to our Accounts Receivable team at [email protected]. We’re always happy to assist and ensure you receive the correct documentation for your records.

The W-9 form is a vital part of maintaining tax compliance for both businesses and self-employed individuals. Whether you are a vendor, freelancer, or contractor, providing accurate taxpayer information through this form ensures smooth financial transactions and accurate IRS reporting. Taking the time to understand and correctly complete W-9 is a small step that plays a big role in responsible financial and tax management.

rev: 7/16/25