Product: Transaction Manager

Article Link: https://help.truecommerce.com/en/articles/14090261-implementations-edi-transaction-testing

When you begin onboarding your Trading Partner's EDI Transactions you will most likely be required by your Trading Partner to perform a series of Compliance Testing for each EDI Transaction to ensure that they pass all requirements set forth by your Trading Partner.

While every Trading Partner has their own unique set of EDI Transactions that they will require based on your relationship with them there are common overlaps across most Trading Partners. The most common EDI Transactions are the Purchase Order (850), the Purchase Order Acknowledgement (855), the Advance Ship Notice (856), and the Invoice (810)

When adding a new Trading Partner which includes multiple EDI Transactions - you will typically want to test in the following order unless otherwise stated

The Purchase Order (850) is the primary document used to begin initiate the purchasing of goods. When sent by your Trading Partner this kicks off a Sales Order Process (SOP), while a Purchase Order being sent by your company is considered a Purchase Order Process (POP).

Purchase Orders are a request to purchase Services & Goods that either your Company or the Trading Partner offer for sale.

The Purchase Order typically has the following data

The Purchase Order Acknowledgment (855) is used when the sender of the Purchase Order wishes to receive a Confirmation or Rejection back of either the entire Order itself (Summary Acknowledgement), or any individual items (Detailed Acknowledgement) requested within it.

The Purchase Order Acknowledgement is what typically triggers online portals to update the buyer's Order from a form of Pending state to a Processed state indicating the order was approved or denied.

The Advance Ship Notice (856) is used to provide Tracking Information on physical goods that require shipping. These transactions include tracking numbers, routing information, carrier details, and packaging structures.

The Invoice (810) is used to bill the Goods & Services requested by on a Purchase Order (850) for the agreed upon amount and is often sent upon acceptance of the Purchase Order.

If you plan to utilize a Warehouse or Third-Party Logistics (3PL) company to handle Shipping on your behalf - then you will typically need additional Warehousing EDI Transactions that relay the required information to the Warehouse on items that need shipped.

The Warehouse Shipping Order (940) is used to notify the Warehouse that a new order has arrived and is essentially acting as a carbon-copy of the original Purchase Order (850) trimmed down to only include information that the Warehouse needs to know to fulfill the order.

The Warehouse Shipping Advice (945) is a response to the Warehouse Shipping Order (940) that informs the original reciepant of the Purchase Order (850) of what items were shipped and their estimated delivery dates along with Tracking Information.

While there are hundreds of EDI Transaction Sets that exist, you may find yourself dealing with the following less-common EDI Transactions Sets as well

The Inventory Inquiry/Advice (846) provides updates to buyer's regarding the available Inventory across all of the Warehouses or Shipping Centers that carry any particular item.

The Price/Sales Catalog (832) is used to provide a full list of available Inventory Items to a buyer along with detailed product and pricing information used for consideration of which Inventory Items a buyer may wish to purchase.

The Order Status Report (870) is used to provide updates to an existing Purchase Order's and is often used in response to a Order Status Inquiry (869) sent from the Buyer when looking for an update on a previously sent Purchase Order (850)

The Motor Carrier Load Tender (204) is used in the transportation and logistics to offer shipments to carrier. It is intended to replace phone and fax communications which standardizes shipment requests.

The Response to Load Tender (990) is the response used as a reply to Motor Carrier Load Tender (204) sent by the carrier to the shipper. It is often used to indicate an acceptance or rejection of a shipment while facilitating logistics communications.

The Motor Carrier Freight Details and Invoice (210) is sent by carriers to shippers, consignees, or billing services to provide shipment and billing details.

The Transportation Carrier Shipment Status Message (214) is used to provide real-time shipment status updates from the carrier. This can include location, condition, estimated delivery times. Used to enhance the supply chain's visibility.

rev 3/17/2026