The EDI 944 transaction, also known as the Warehouse Stock Transfer Receipt Advice, is an Electronic Data Interchange (EDI) transaction used in supply chain workflows to confirm that a shipment has been received at a warehouse. This document type is typically utilized by third-party logistics providers (3PLs) or remote warehouse locations to notify the original sender (often the manufacturer) of goods received. In most workflows, the EDI 944 transaction follows an EDI Stock Transfer Shipment Advice (943) and precedes an EDI Functional Acknowledgement (997).
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What is an EDI Warehouse Stock Transfer Receipt Advice (944)?
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The EDI 944 transaction is a standardized EDI transaction sent by 3PL warehouses to manufacturers to confirm the receipt of goods. The EDI 944 transaction follows the X12 format set by the American National Standards Institute (ANSI) a not-for-profit organization that regulates EDI formats in the United States.
The EDI 944 transaction confirms the following details:
What products were received
In what quantity
Whether any items were missing or damaged
The EDI 944 supports warehouse transparency and allows suppliers to reconcile shipping records and update inventory.
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What details are included in an E I Warehouse Stock Transfer Receipt Advice (944)?
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The EDI 944 transaction contains key information for accurate inventory updates and discrepancy resolution. Typical data elements include the following:
Shipment number or reference
Vendor/manufacturer ID
Carrier and delivery details
Product information (item numbers, lot numbers, serial numbers)
Quantities received
Damage or discrepancy notes
Date and time of delivery
Some systems also use the EDI 944 transaction to update Warehouse Management System (WMS) or Enterprise Resource Planning (ERP) systems automatically.
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How Does the EDI Warehouse Stock Transfer Receipt Advice (944) function in a Warehouse Workflow?
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The EDI 944 transaction is used after a stock transfer to confirm that goods have been received at a warehouse or 3PL. It plays a key role in inventory accuracy and is part of a standard EDI workflow.
A typical Workflow consists of the following steps:
The manufacturer sends an EDI Warehouse Stock Transfer Shipment Advice (943) to notify the 3PL about an upcoming shipment.
Once the shipment arrives, the warehouse verifies the products while often using barcode or Radio-Frequency Identification (RFID) scanning.
The warehouse sends a Warehouse Stock Transfer Receipt Advice (944) confirming the following details:
What products were received
Quantities
Any damaged or missing items
The manufacturer responds with an EDI Functional Acknowledgment (997) to confirm receipt of the Warehouse Stock Transfer Receipt Advice (944).
Inventory remains in the 3PL facility until the manufacturer initiates a final shipment using an EDI Warehouse Shipping Order (940).
This process helps reduce errors and ensures that all inventory data is aligned between Trading Partners.
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Benefits of using the EDI Warehouse Stock Transfer Receipt Advice (944) for warehouse accuracy
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The EDI Warehouse Stock Transfer Receipt Advice (944) goes beyond confirming deliveries as it creates visibility and trust across your supply chain. Key benefits include the following:
Inventory Accuracy - Confirms the quantity of goods received and highlights any damaged or missing items, helping the manufacturer reconcile inventory records.
Automated Communication - When paired with scanning technology, the EDI Warehouse Stock Transfer Receipt Advice (944) transaction can be generated and sent automatically, reducing manual entry.
Better Planning - Manufacturers gain real-time insight into stock availability at each warehouse, supporting more accurate replenishment and demand forecasting.
Stronger 3PL Collaboration - Structured EDI Warehouse Stock Transfer Receipt Advice (944) transactions enable faster, more reliable communication between manufacturers and logistics providers.
Using the EDI Warehouse Stock Transfer Receipt Advice (944) helps streamline warehouse receiving operations while supporting accurate reporting, audit trails, and better stock availability for future shipments.