What is an EDI Warehouse Stock Transfer Shipment Advice (943)?
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The EDI 943 Warehouse Stock Transfer Shipment Advice is an Electronic Data Interchange (EDI) document used by manufacturers and distributors to communicate with third-party or remote warehouses. Its primary purpose is to notify a warehouse when products are being sent to their location. The EDI 943 transaction follows the X12 format set by the American National Standards Institute (ANSI), a not-for-profit organization that regulates EDI formats in the United States.
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Essential Components of the EDI Warehouse Stock Transfer Shipment Advice (943)
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The EDI 943 transaction typically includes several key pieces of data regarding an incoming shipment and include the following:
Date of Shipment
Estimated Delivery Date
Manufacturer Identification Information
Ship-from Location Address(es)
Receiving Warehouse Information and Address(es)
Carrier Identification and Contact Information
Shipment Information (such as product SKUs/UPCs, quantity, weight, etc.)
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How to Use EDI Warehouse Stock Transfer Shipment Advice (943)
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When a manufacturer or distributor transfers stock to a remote warehouse or third-party logistics provider (3PL), they use the EDI 943 transaction to alert the warehouse of the incoming shipment. This notification helps the warehouse forecast and track inventory replenishment and prepare docks for new shipments.
While the EDI 943 transaction is similar to the EDI Advance Ship Notice (856), the transaction is sent to retailers, whereas the EDI 943 transaction is only used for remote warehouses. These two documents serve different purposes and cannot replace one another.
After receiving the EDI 943 transaction, the warehouse will respond with an EDI Functional Acknowledgement (997).
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Benefits of the Warehouse Stock Transfer Shipment Advice (943)
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By using the EDI 943 transaction, suppliers can efficiently notify warehouse partners about upcoming deliveries. This transaction enables near-real-time shipment data exchange, which is critical for dock scheduling, labor planning, and other receiving operations. Additionally, its electronic format minimizes data errors, ensuring accurate shipment reconciliation. Full automation of the 943 is only possible when integrated with an ERP system.
Like other EDI transactions, the Warehouse Stock Transfer Advice (943) is often protected by at-rest encryption, security protocols such as HTTPS, and user authentications to safeguard your data. Using EDI software can also help create a virtual paper trail, which is useful in the case of any discrepancies from the receiving warehouse.