PRF - Purchase Order Reference

To provide reference to a specific purchase order

Schema

Element	Name	Min/Max
PRF01	Purchase Order Number	1/22
PRF02	Release Number	1/30
PRF03	Change Order Sequence Number	1/8
PRF04	Date	8/8
PRF05	Assigned Identification	1/20
PRF06	Contract Number	1/30
PRF07	Purchase Order Type Code	2/2

PRF01 - Purchase Order Number

TYPE=AN MIN=1 MAX=22

Identifying number for Purchase Order assigned by the orderer/purchaser

PRF02 - Release Number

TYPE=AN MIN=1 MAX=30

Number identifying a release against a Purchase Order previously placed by the parties involved in the transaction

PRF03 - Change Order Sequence Number

TYPE=AN MIN=1 MAX=8

Number assigned by the orderer identifying a specific change or revision to a previously transmitted transaction set

PRF04 - Date

TYPE=DT MIN=8 MAX=8

Date expressed as CCYYMMDD where CC represents the first two digits of the calendar year

PRF05 - Assigned Identification

TYPE=AN MIN=1 MAX=20

Alphanumeric characters assigned for differentiation within a transaction set

PRF06 - Contact Number

TYPE=AN MIN=1 MAX=30

Contract number

PRF07 - Purchase Order Type Code

TYPE=ID MIN=2 MAX=2

Code specifying the type of Purchase Order

Code	Description

AB	Assortment Against Blanket
AC	AOG (Aircraft on Ground) Critical
AO	AOG (Aircraft on Ground) Service
BD	Bidding
BE	Blanket Order/Estimated Quantities (Not firm Commitment)
BH	Bill and Hold
BK	Blanket Order (Quantity Firm)
BL	Bailment
BQ	Budgetary Quote
BY	Buying
CA	Contract Award Notification
CB	Cooperative Agreement
CC	Change to Contract
CD	Assistance Award Loan
CE	Undefinitized Contract Action
CF	Confirmation
CG	Formula Funds Assistance Award
CN	Consigned Order
CO	Catalog Order
CP	Change to Purchase Order
CR	Change to Release
DN	Donation Order
DO	Domestic Order
DR	Direct Ship
	Vendor ships directly to customer
DS	Dropship
EO	Emergency Order
	Acquires what is needed no matter what the cost; different from a rush order in that rush utilizes the normal channels as quickly as possible
EP	Export Order
FF	Formula Funds
FH	Fabricate and Hold
FS	Firesale Order - Damaged or Distressed Merchandise
IN	Information Copy
JL	Job Lot
KA	Agreement
KB	Blanket Purchase Agreement
	A charge account established with qualified sources of supply to satisfy repetitive requirements
KC	Contract
	A legally binding document wherein one party agrees to provide supplies or services and another party agrees to provide compensation for the supplies or services
KD	Basic Agreement
	A written instrument of understanding that contemplates separate future contracts
KE	Basic Ordering Agreement
	A document which contains terms and conditions, a description of supplies or services to be provided and methods of pricing, issuing, and delivering orders under this agreement
KG	Grant
KI	Indefinite Delivery Indefinite Quantity
	A contract that provides for a minimum quantity and an indefinite maximum quantity within stated limits
KN	Purchase Order
	Procurement instrument within the small purchasing threshold
KO	Close Out
KP	Authority to Proceed
	An authorization that permits the selling party to incur costs for the eventual delivery of supplies or services prior to the formal execution of a contract
KQ	Indefinite Delivery Definite Quantity
	A contract that provides for delivery of a specified quantity over a fixed period of time to unspecified locations
KR	Requirements
	A contract to provide all specified requirements of designated organizations for a fixed period of time
KS	Letter Contract
KT	Task Order
LB	Lease (Blanket Agreement)
LN	Loan
LS	Lease
NA	Novation Agreement
NE	New Order
NO	Not for Sale
NP	New Product Introduction
NS	New Store Opening
OS	Special Order
PD	Production Order
PR	Promotion
RA	Release Against Assortment
RC	Retailer Pre-commitment
RE	Reorder
RL	Release or Delivery Order
	An order for goods and services placed against a pre-existing contract or blanket order
RN	Renewal Order
RO	Rush Order
RR	Repair and Return
RT	Rental
RU	Record Update Service
	Service orders for customer-requested changes to the service provider's records that do not require installation or movement of equipment
RW	Resume Work Order
SA	Stand-alone Order
SO	Shipped Order
SP	Sample
SS	Supply or Service Order
ST	Standing Order
SW	Stop Work
TC	Toll Conversion Order
TM	Time & Materials
TR	Termination
UD	Unit Down
	Critical unit is down. This is the highest priority
UE	Unit Exchange
US	Urgent Service Request
WO	Warranty Order
WT	Warehouse Transfer Order
ZZ	Mutually Defined

Comments

Semantic Notes
04	PRF04 is the date assigned by the purchaser to purchase order.

rev 10/25/2024