Your Nexternal Order Management System (OMS) provides you with an internal ordering system (back office) through which you can manually place orders you’ve received via phone, fax, email, or another channel. In most cases, the internal ordering system will look the same or similar to your online store – but if you look at the URL when you are there you will see it begins with “https://oms.nexternal.com”, and that’s how you know you are still in your back office area and not in your online store.
There are two ways to manually place an order in your OMS through this internal ordering system:
A. From the Customer Record:
1. First either lookup the customer if they already exist in your database, or create the customer record in your database - then click on their name from the customer list page.
2. Scroll down to the Place Order button and click it. This will take you to the internal ordering system.
3. Add items to the cart and check out as normal.
B. From the Order List Page:
1. Go to Orders in the left navigation menu, and click the New button (blue button at the top).
2. Click on the Identify button on the right of the screen, and you will land on a page that allows you to either find an existing customer* or create a new one.
3. If you search for an existing customer, when you get the results, click on the paperclip next to the customer for whom you wish to place the order, to attach that customer to the order.
4. If you are creating a new customer, then you will skip step 3 above and the customer will automatically be attached to the order. 5. Add items to cart and check out as normal. * We recommend using only one field - the Last Name, Company Name, or the Email field - note you do not need to fill in all those fields.
You may also place orders in bulk using the Bulk Order or Wine Club Order button at the top of the Orders section in your OMS. This method assumes each customer in each bulk order creation process is getting the same line items, and each is paying for their own order.
You may also import new orders in bulk with a spreadsheet. This functionality comes in handy when, for example, you need to upload multiple holiday gift orders from a corporate client. In this case, although this import sheet is not limited to this case, it's all the same purchaser and all the same payment method (for example same credit card), but the line items may or may not be the same, and the orders are going to multiple recipients. For detailed instructions, download this guide.